Manage Student Records With The Help of Franciscan e-Care Software

For a school, managing student records is tedious and the arduous job as that requires a lot of manual work. These records include student files, student reports, admission forms, some department confidential student files, financial records and others.

In the conventional school management system, all the student records were managed in piles of papers and heaps of files. It was a difficult task to keep track of all the records and one had to put in serious efforts by spending an entire day to retrieve data from the storage. There were many chances of data loss either by misplacement or unauthorized access or damage. It was then a school management software application was under serious consideration.

When technically speaking, student record management includes the life cycle starting with inquiries to TCs of the student. Apart from this, the school management system needs to maintain relevant student records i.e, records pertaining to the admission of every new batch along with updating the existing student record.  It is highly difficult for any school management system to manage the attendance, fee collection data of students, report card information and student transport data manually without any error.

To cater the needs many schools are looking towards a school management software that carries out the process with relative ease. However, many schools are opting for various software for various modules like admission software that manages the entire admission process beginning with the inquiries till admission process, fee collection software to manage the fee details like fee paid, receipts maintenance software that calculates the grades of students, generates report cards, displays the academic performance etc., student transport software that manages the transport data of students, manage bus  routes, transport conveyance etc.

Rather than choosing separate software for various modules, it is beneficial to adopt that software which is inbuilt with all the functions needed for various entities. e-Care is that most recommended software that manages the student records simplifying the entire process.

Role Of ERP Software In Educational Institutions

Educational institutions like schools have a very large environment themselves. So, they have complex educational and administration processes in place for effective management in a perfect and in an easy manner. With the increasing student-strength, the tasks also increase and they should be managed in an efficient and cost-effective manner. This is where the ERP Software will help schools.

In General, For Ranking An Institution, The Following Aspects Are Evaluated:

• Values and the best practices of the instruction
• Management, leadership, and governance
• Progression and support to students
• Learning and infrastructure resources
• Extension, Innovations, and Research
• Evaluation, Teaching, and Learning
• Curricular aspects

Institutions with higher education software can ensure each and every operation hassle-free. When every practice that an institution follows is up to the mark, the college will gain better ranking in the criteria that are evaluated.

How Will A Good Education ERP Software Help An Institution?

The good thing about a dependable education ERP solution is that institutions will get the right accreditation report with recommendations and gaps. In addition, they will get the appropriate suggestion for improvement. They will learn how to get better grades for the accreditation. When they learn the techniques of improving the compliance with accreditation standards, ranking will become easier.

How Educational ERP is making the educational sector a better place?

Educational ERP software is now becoming mainstream in the education sector. The main reason for the change in demand is how schools and colleges are becoming complex day by day. More data is flowing through the organization and it is always a good idea to keep track of the data and make good decisions based on the data.


ERP solutions are much needed in Education sector, but Why?

The education sector is in no way a small sector, it is growing rapidly and the complexity is near any other sector in the market. To make things worse, the sector competitiveness is increasing and require a data-driven approach.

Currently, schools doesn't care about sound decision making. There are many stakeholders, both internal and external, that needs to be satisfied. The stakeholder satisfactions is a key reason behind the success of the school.

By using ERP solution for your business, you can have the following benefits:

• Communication and collaboration among stakeholders are improved. The increased communication helps the school or college to get feedback and transmit critical information without any delay.
• ERP is known for efficiency. With educational ERP, day-to-day activities are easy to handle and other processes are also automated or improved.
• Parents, teachers and students can easily share real-time data and help each other to improve the overall educational structure.
• Information is streamlined and improved on the idea of sharing valuable data.
• Reporting is inbuilt in ERP. This can help teachers to easily generate reports for students and parents to see and evaluate.
• Analytical capabilities are also built within the ERP. Schools or colleges can take advantage of the analytics to generate reports which in turn can help them to make a better decision.
• Information can be accessed from anywhere. It can be accessed using the browser, mobile or any other terminal.

Like any other software implementation, there are many gray patches that need to be taken care of. For a successful ERP implementation, you should be able to identify key processes that need improvement. Also, working in tandem with other members can really make ERP implementation a success.

At first, it is always a good idea to handle the processes individually and improve them. The Automation of poor processes can only lead to bad results and no one would want the result.

Another key consideration is understanding the student life-cycle. The student life-cycle consists of many issues and they need to be addressed in different modules including the student management software, notifications, enrollment, results, etc.

Working on the small issues can improve the state of the ERP implementation.

It is also important to understand the current process and then try to improve them using ERP implementation. With ERP schools can easily improve on their previous way of working and help every stakeholder to work efficiently and productively.


The role of technology in improving education structure

Technology has entered our life in a very engaging way. It cannot be separated now. Educational institutes can easily leverage the power of technology and make their institutes a better place.

ERP solutions provide a one-stop centralized control panel which can be used to improve the daily work-flow of any school. It also helps in the administrative process and management handling. Information sharing also becomes easy with one-click data storage and retrieval.

To become successful, collaboration is the key. With ERP solution, everyone can easily collaborate and help make the system a better place. Report generation is automated and there is no need to spend hours after hours to generate reports for students and other causes.

Advantages of Online School Management Software For Teachers and Schools

Teachers are always finding themselves trying to be on top of their schedules, lesson plans, and term papers and quizzes that need grading. An even more-time consuming but all important aspect of the job is to be able to spend time with students and develop them.

One way many schools have helped teachers is by using online school management software that help to reduce the time taken to carry out routine processes such as attendance taking and time spent getting exam papers cross-checked. School software implementations have resulted in the faculty having more time to dedicate to their students, instead of continually being bogged down in paperwork.

Overall, schools, teachers and parents want their students to excel and expect the staff to be able to teach and support them. The assumption is that once a student's interest is piqued and they personally want to excel in a certain area, there needs to be a teacher who has the time and energy to coach that individual to excel, and this is when a dynamic combination is achieved.

With school management software, the software does not mess with perfection, it wants to enhance it. Online school administration software manages information that relates how the student interacts with the school; from personal information and medical details to grades and class schedules. Faculty and parents can work together like a well oiled machine when they keep themselves up to date on the performance of their respective students.

Teachers can input mid-term grades, take attendance, and view the progress of any student in their class at any time. Parents are not left out of the loop either as they are able to keep track of their child's schedules as well as their grades and overall progress at school.

If a school employs online school management software to enhance how and where their staff spends their energy, the return could be two-fold. Teachers are more able to spend time with students and help them, and students will find their school staff more accessible to them and their academic needs.

Benefits Of Using A Time Table Management Software

If you are a school authority, you can understand what a tedious task school time-table management is. The introduction of software to the education management field has changed this situation completely. A school management system involves everything that is required for the efficient working of a school.

Managing timetables, routing and planning of school buses, allotting classes to teachers, calculating each employee’s leave, preparing pay scale, thus goes the list.

Creating timetables are one of the biggest headaches for teachers. It can be confusing and time-consuming when done manually. Timetable management software is the best solution in such situations.

Apart from generating efficient timetables, timetable management system software can also help you in the overall academic and administrative management of a school. The e-timetable by Edsys is one such software, which can help you in effective timetable and school management.

Here are a few ways time table management software can benefit you:

1. No more Paperwork

The toughest thing about manual school management is the endless list of paperwork. Time table management software, with its simple and user- friendly interface helps users with effective school management software. With its introduction, school related operations became paperless and confusion-free.

2. No more Confusion

Creating timetables manually is a headache for teachers. With timetable software, it is possible for you to automatically generate timetables effectively, sticking by the requirements. Timetable management software generates timetables considering the limitations such as availability of teachers, special rooms, classes etc.

3. Automatic Timetable Generation

If you are using timetable management software, you no longer have to spend hours figuring out the timetable for each class. You just need to enter your criteria and within no time, you will get your timetable generated without any hassle.

Finding the Right Online School Management Software

Running a K-12 school can be difficult at any level. Whether it is a middle or high school, trade school, or night college, the administration duties seem to never end.

With the advent of online school management software, it is much easier to organize the many items that go into running a school. However, it is imperative that the right software be matched to the right school. Otherwise, various processes and duties are libel to fall through the cracks.

The first thing to look for in online school management software is a money back guarantee. This is helpful in case the software does not have the types of tools that are needed to be able to run a school successfully.

Most companies that stand by their product will have a trial period of at least 1 months so that you can trial it within a semester. This time period gives the school a chance to understand and harness the nuances of the software.

Another very helpful tip in the search for the right school software deals with the software's components or modules. Some online school administration software deals mostly in the administration area only where information such as student enrollment, billing and grading are highlights.

While this will be helpful to the secretary and human resources managers, teachers would only have that many features that would help them with classes and lesson planning.

Similarly, other online school software deals with educational processes that are no help to the administration. These include lesson plans for the whole year and features that let teachers upload education material to a common platform that can be shared with students.

Though other software systems may do both, or many other things altogether, this likely influences the cost.

Compatibility is a key for all kinds of software, and school software is no different. If most of the staff at a particular school use PC's, a Macintosh or Linux based system will not be most effective. A quick survey of the brands and operating systems of the faculty's computers will solve most of the problems.

Many online school management software companies make the programs that will adapt to different systems because they are web-based and therefore not dependent upon the platform. In the future most school software services are bound to move to a web based platform as that is where technology seems to be heading with software-as-a-service methodologies.

By tailoring the software to the school, all areas of the school are happy. The administration can handle their business, just as the academic staff can. This is the ultimate goal in procuring the right online school administration software.

How to Make Your Institution More Student Friendly?

Students are the building blocks that give shape and strength to the nation's progressive future. We have seen in the past that any great revolution, whether it is the Indian revolution or the UAE revolution, all were convinced by the young, ignited and educated minds. It is unfortunate that many educational institutes do not consider students as humans; they consider them as machines that need to be programmed in a certain manner. Their approach is never Student-centric. Therefore, it is high time to make the system friendlier towards the student by adopting various technological inventions like Campus management Software.

ERP is a comprehensive system that integrates all the departments of the educational institute. It ensures powerful deliverance of knowledge as well as helps the educational institute to have a better system of administration. With its unique characteristics, educational ERP provide an excellent learning system for the students that define new meaning of learning for them.


Educational ERP provides a discussion forum for the students which they can use for interaction with their teachers, peers and even the alumnus. They can share their opinions on any topic; be it any query in the class or on any current topic. This will help to them improve their communication skills as they will learn to put forth their views. Apart from this, their knowledge quotient increases as a result of exchange of views from experienced people like teachers and alumni. Thus, pupils can develop their independent thinking which can help them to face future challenges.

Campus management software is a computerized system that prepares an online database for books and other library collection. The students can view this from their desktops even if they are at home. It provides an easy access to the library materials. It gets difficult to find any particular book from an aisle full of different books. As this software divides the collection into different categories, it become easy for a student to search and find the book within a few minutes.

Educational ERP makes the database visible and accessible to the student, thus they can learn about any new arrival, availability of the material, etc easily.


Disparities in communication can create lot of problems for the students as well as for the educational institutes. Educational ERP ensures smooth flow of any important information, as it integrates all the departments. Thus, any new information regarding the school calendar, holidays, homework and assignments can be uploaded on the site. There would be no miscommunication at any level.